IT Procurement · BC and Alberta
Service group: Managed ITBuy the right technology once, and have it ready to use when it arrives
We help you decide what to buy, compare quotations from suppliers, coordinate the order and set equipment up for your staff. Podium Catchers advises and coordinates purchasing; you keep control of approvals, suppliers and spending.
At a glance
- Service
- Advice and coordination for purchasing business hardware, software and licences
- Our role
- We recommend specifications, compare supplier quotations and coordinate orders; you approve every purchase
- Best suited to
- Organizations of roughly 5 to 200 employees buying laptops, network equipment or licences without in-house IT purchasing
- What we help buy
- Computers, monitors, docks, phones, printers, network equipment, servers, software and Microsoft 365 licences
- Not included
- Pricing commitments from manufacturers or distributors; equipment costs are set by the supplier’s quotation
- Pricing basis
- Advice and setup time within a support plan or scoped separately, confirmed in a written quotation
- How to start
- Contact us with what you need, or book a consultation to set device standards
What IT procurement means at Podium Catchers
IT procurement is the process of choosing, buying and preparing the technology your business runs on. We focus on the parts that most small and mid-sized organizations find hardest: knowing which specifications are right for each role, avoiding consumer-grade equipment that cannot be managed centrally, buying the correct Microsoft 365 licences, comparing quotations fairly, and making sure equipment is enrolled, configured and documented before it reaches a desk.
Our role is advisory and coordinating. We do not present ourselves as a reseller with special pricing, and we make no claims about discounts from manufacturers or distributors. Prices come from the supplier’s quotation, and you approve every purchase. Where we place an order on your behalf, the arrangement is agreed in writing first. What we add is the technical judgement and the follow-through, so purchases fit your standards and arrive ready to use.
Purchasing problems we help avoid
Consumer laptops in a business
Machines bought at a retail store come with home editions of Windows and bundled software, and cannot join company management without extra cost and effort.
Paying for the wrong licences
Mixed Microsoft 365 plans, unused seats and features you already pay for elsewhere quietly inflate monthly costs.
Equipment that sits in boxes
New devices arrive but nobody has time to set them up, so staff keep working on failing machines.
No record of what was bought
Serial numbers, warranty dates and invoices are scattered, which makes warranty claims and replacement planning difficult.
Procurement capabilities
Device standards
Recommended specifications for each role, such as office staff, designers, field workers and reception, so purchases are consistent.
Licence planning
Reviews of Microsoft 365 and other software subscriptions to match plans to actual needs before renewal.
Quote comparison
Side-by-side review of supplier quotations for specification, warranty, delivery time and total cost.
Order coordination
Liaison with your chosen supplier on order details, delivery addresses and tracking, under your approval.
Ready-to-use setup
Enrolment into device management, standard applications, user setup and data migration before handover.
Asset and warranty records
Serial numbers, purchase dates and warranty terms added to your inventory to support lifecycle planning.
Procurement scope
Your proposal sets how procurement works for you. This is the usual starting point.
Typically included
- Device and equipment specifications by role
- Microsoft 365 and software licence recommendations
- Review and comparison of supplier quotations
- Coordination of approved orders with your chosen supplier
- Setup, enrolment and deployment of new equipment
- Recording of serial numbers and warranty terms
- Retirement and data wiping of replaced devices
Not included or separately quoted
- Reseller discounts or special pricing commitments
- The cost of hardware, software and licences themselves
- Financing, leasing or payment terms with suppliers
- Purchases made without your written approval
- Large deployment projects beyond the agreed scope
What we commonly help you buy
Recommendations favour business-grade equipment that can be centrally managed and supported.
- Business-grade Windows laptops and desktops with Windows 11 Pro
- Mac computers enrolled through Apple Business Manager
- Monitors, docking stations, headsets and webcams
- Business firewalls, managed switches and Wi-Fi access points
- Multifunction printers and scanners
- Small servers, NAS devices and UPS units
- Microsoft 365 Business plans and add-on licences
- Endpoint protection and backup subscriptions
Who uses our procurement service
Businesses without IT purchasing
Organizations where an office manager or owner buys technology without technical guidance.
Teams planning a refresh
Companies replacing a batch of ageing laptops or upgrading network equipment.
Growing companies
Businesses hiring regularly that want standard devices ready for each new starter.
What better procurement delivers
- Equipment that fits your standards and can be centrally managed
- Licences matched to how people actually work
- Fair comparisons between supplier quotations
- Devices ready to use on arrival, not weeks later
- Complete purchase and warranty records
- Full control of approvals and spending stays with you
How procurement works
Understand the need
We confirm who the equipment is for, what they do and any budget or timing constraints.
Recommend
We propose specifications or licence plans aligned with your standards.
Compare quotations
We review supplier quotations with you and highlight differences in warranty, delivery and total cost.
Approve and order
You approve the purchase; we coordinate order details and delivery with your chosen supplier.
Set up and record
Equipment is configured and deployed, and purchase and warranty details are added to your inventory.
Ways to buy procurement help
Procurement advice is usually part of an ongoing relationship. Any fees are confirmed in a written quotation.
Managed IT Support subscription
Purchasing advice and device setup for covered users as part of a recurring support plan.
IT Onboarding Package
A one-time engagement that documents your environment and sets device and licence standards.
One-Day IT Consultation
A focused session to plan a refresh, set standards or review licensing before a large purchase.
Frequently asked questions
Do you sell hardware at a discount?
We advise and coordinate purchasing rather than promoting reseller pricing. Equipment prices come from the supplier’s quotation, and you approve each purchase.
Can we keep using our current supplier?
Yes. We can review quotations from your existing supplier, recommend specifications and coordinate with them directly.
Can you help us cut Microsoft 365 licence costs?
We review your current plans and usage and recommend changes before renewal, such as removing unused seats or matching plans to roles. Any savings depend on your situation.
Will new laptops be ready when staff get them?
Where setup is in scope, devices are enrolled, configured and loaded with standard applications before handover.
How is procurement help priced?
Advice and setup are typically included in a support plan or scoped separately. Hardware and licence costs are set by the supplier. Any fees are confirmed in a written quotation.
Related services
Products and packages
Industries we support
Service areas
Plan your next technology purchase with us
Tell us what you need to buy and who it is for. We will recommend specifications and outline how we can coordinate the purchase.