Assessment · Microsoft 365 administration
Bring order to a Microsoft 365 tenant that grew without a plan
A structured review of licences, accounts, mailboxes, Teams, SharePoint and administrative structure. You receive a licence optimization table, a prioritized cleanup list and practical governance recommendations.
Proposed price
$599.00one-time fee
- SKU
- PC-ASSESS-TENANT-003
- Billing
- one-time fee
Proposed pricing pending approval. Your final price is confirmed in a written quotation.
At a glance
- Product ID / SKU
- m365-tenant-review / PC-ASSESS-TENANT-003
- Pricing basis
- Proposed fixed fee of CAD 599 per tenant, before tax; confirmed in a written quotation and pending business approval
- Billing frequency
- One-time
- Delivery method
- Remote with read-only Global Reader access; typically one to two weeks from access to readout
- Purchase mode
- Checkout now once price and terms are approved; until then, request it from the store and we confirm by written quotation
- Eligibility
- One tenant with up to about 200 licensed users and a single primary domain set
- Focus
- Administration, licensing and structure; security controls are covered by the Microsoft 365 Security Assessment
What the tenant review covers
A Microsoft 365 tenant tends to accumulate clutter: licences still assigned to people who left last year, shared mailboxes that consume a paid seat, dozens of Teams created for one meeting, and SharePoint sites where nobody remembers who should have access. Each item is small, but together they cost money every month and make it harder to find information or onboard new staff.
The tenant review examines how your Microsoft 365 environment is organized and administered. It answers practical questions: which licences can be removed or downgraded, which accounts should be disabled, which Teams and sites can be archived, and what simple rules would stop the clutter coming back. It is deliberately separate from our security assessment, so you can buy the review that matches the problem you have.
Deliverables
Licence optimization table
Every assigned licence by user, with candidates for removal, downgrade or reassignment and the indicative monthly saving at current Microsoft list prices.
Account and mailbox cleanup list
Inactive users, licensed shared mailboxes, orphaned guest accounts and distribution lists, each with a recommended action.
Teams and SharePoint structure map
An overview of Teams, sites and owners, highlighting ownerless workspaces, duplicates and broad permissions.
Governance recommendations and readout
Naming, creation, guest and retention conventions sized for a small organization, presented in a readout meeting.
Review scope
Reviewed
- Licence inventory, assignments and group-based licensing
- User accounts, sign-in activity and departed staff still enabled
- Shared, resource and user mailboxes, including size and licence status
- Microsoft 365 groups, Teams and channel ownership
- SharePoint site inventory, ownership and top-level permissions
- Guest users and external collaboration settings at a structural level
- Administrator role structure and delegated partner relationships
- Domains, retention policy presence and basic Exchange configuration
Not included
- Carrying out the cleanup or changing licences
- Security control review such as Conditional Access and email authentication
- Item-level permission audits of every file or folder
- Migrations from other platforms or between tenants
- Power Platform, custom SharePoint development or workflow automation
Prerequisites
- Global Reader role granted to a Podium Catchers account for the review period
- A current staff list, so we can tell active employees from departed ones
- Your most recent Microsoft or reseller invoice, to reconcile purchased versus assigned licences
- A contact who can explain how departments use Teams and SharePoint
Is this the right review?
Choose the tenant review if
Your bill feels too high, nobody can say who has access to what, or Teams and SharePoint have become hard to navigate.
Choose the security assessment if
Your main concern is account compromise, phishing or whether multifactor authentication is properly enforced.
Ask for a quote if
You have more than one tenant, more than about 200 users, or you are planning a merger or tenant migration.
Pricing basis and options
The proposed price is a fixed CAD 599 per tenant before tax, pending business approval and confirmed in a written quotation. There are no add-ons to select at purchase.
Savings figures in the licence table are indicative and based on published list prices; your actual saving depends on your agreement with Microsoft or your reseller and on commitment terms. If you would like us to carry out the cleanup, we quote it as a short project or include it in the first month of Microsoft 365 Administration.
How the review runs
Typical duration is one to two weeks once access is in place; it is an estimate, not a commitment.
Kickoff and access
We confirm scope, receive the staff list and invoice, and you grant read-only access.
Data collection
We export licence, user, mailbox, group and site data from the admin centres.
Analysis
We reconcile accounts against the staff list and identify cleanup and saving opportunities.
Readout
We present the findings and agree which actions your team will take and which you would like quoted.
Terms
Price, scope and service terms are drafts pending business and legal approval and will be presented in full before checkout. Licence savings are estimates; licence commitments and cancellation rules are set by Microsoft or your reseller. Taxes are calculated at checkout.
Frequently asked questions
Will you remove licences or accounts during the review?
No. The review is read-only. You decide which recommendations to act on, and we can quote the cleanup separately.
How much can we save on licences?
It depends on your current assignments and agreement terms. The licence table shows the indicative monthly saving for each change so you can decide what is worth doing.
We buy licences through another reseller. Is that a problem?
No. We only need a recent invoice to compare purchased and assigned licences. Changing reseller is not required.
Should we do this before migrating to a new tenant?
Often yes. Cleaning up first reduces what has to be migrated. Tenant migrations are scoped separately.
Stop paying for licences nobody uses
Request the tenant review from the Microsoft 365 store page, or book a consultation if you are planning a migration or merger.